Jarvis is a proudly Canadian-owned and operated boutique technology consulting firm. Jarvis partners with some of the world's biggest organizations to deliver bespoke solutions with a client-centric approach. We are change agents bent on disruption by challenging the status quo. Our focus on community engagement, diversity and our values-based culture has enabled us to become one of Canada's fastest-growing companies. Our obsession with world-class customer engagement, operational efficiency and the strength in our solutions has enabled us to become one of Canada's most trusted partners.
The Opportunity
The world of technology is rapidly evolving through innovation and cutting-edge solutions. As we move into the future, we believe not only in keeping up with the pace of change, but in building that future ourselves. Our greatest assets are our people, and at Jarvis, we value imagination and curiosity as much as we value capability and skill.
As the Administrative Assistant, you will have the opportunity to join one of Canada’s fastest-growing organizations, with a unique opportunity to truly define your role as we scale. As a starting point, though, you will be responsible for the day-to-day and strategic support of the Chief Executive Officer (CEO) or their designate while also being a key contributor to the wider Jarvis team.
Job Responsibilities:
- Under the direction of the CEO or their designate, manage the calendars and inboxes of our CEO, including booking meetings, making travel arrangements, etc.
- Be a strategic partner to the CEO by building relationships with client EA’s, working with urgency to secure meetings for executives.
- Comfort proposing a change when you think something can be done more effectively or efficiently
- Support executive team with administrative tasks such as expenses, accounts receivable, receipts, document preparation, etc.
- Self-directed, self-motivated and can Google, YouTube and research your way to answers you don’t know (and are willing to ask for specific help when you need it)
- Other duties as required
What You Bring:
- 2+ years experience working on an administrative role or equivalent
- Detail-oriented individual with a track record of strong organizational skills and thoroughness
- Excellent verbal and written communication skills
- Proven tech-savviness, adopter and lover of technology, experience working with Microsoft Office, ChatGPT, Gemini, Perplexity
- Ability to anticipate the needs of executives and take initiative, understanding ambiguity
- Professional approach, especially when dealing with confidential information
- People-first approach with the ability to support the team in-office 5 days a week
- Nice-to-haves:
- Experience in event planning
- Verbal and written communication skills in French
What We Offer:
- Professional development and opportunity to grow your role
- Casual dress code (when not conducting in-person meetings)
- Employee appreciation events, perks
- Flexible time-off and benefits
- Convenient (and new!) downtown Toronto location minutes from transit
- A dynamic and entrepreneurial environment with opportunities for growth and advancement
- A flat organizational structure in which your voice is heard and your perspective is valued
- Highly competitive compensation
What Keeps Us Here?
- Culture and values are integral at Jarvis. Our vision of Equalizing Opportunity and Maximizing Potential enables us to build a diverse and inclusive community. We encourage everyone to bring their authentic selves to work, every day. We reward curiosity and innovative solutions while empowering our employees to discover endless possibilities.
- Work-life balance defines Jarvis at its core. We believe in team-building activities and strive to bring our teams together whenever possible. Expect to attend events such as quarterly socials, holiday parties, charity events and more casually, in-office/virtual events like lunch & learns, trivia and movie nights, hackathons and many more hosted by Jarvis throughout the year.